xAI· Data Center· Memphis, TN; Southaven, MS
Inventory Specialist
Classified Tasks (26)
Automate 19%Augment 54%Human-Only 27%
Automate (5)
Fully handled by AI agents
8. Perform accurate data entry for inventory tracking in internal systems
administrative
9. Enter receipts and shipment records into inventory systems
administrative
10. Update asset management records using internal systems
administrative
16. Log incoming shipments into inventory systems
administrative
20. Monitor stock levels to prevent shortages
analytical
Augment (14)
AI assists, human decides
3. Optimize warehouse space utilization
analytical
4. Manage Return Merchandise Authorization (RMA) processes
operational
6. Document RMA activities and associated paperwork
administrative
7. Coordinate with vendors for returns and repairs
communication
11. Conduct regular inventory audits
operational
12. Perform cycle counts of inventory
operational
13. Reconcile inventory discrepancies and variances
analytical
15. Inspect incoming shipments and verify contents against documentation
operational
17. Prepare outgoing shipments, including vendor returns
operational
19. Maintain spare parts inventory and organize spare parts storage
operational
21. Create documentation for inventory procedures and standard operating procedures
administrative
22. Update documentation for inventory procedures and standard operating procedures
administrative
23. Troubleshoot inventory-related issues
analytical
24. Report inventory discrepancies to appropriate stakeholders
communication
Human-Only (7)
Requires human judgment
1. Organize the Site Operations warehouse area, including shelving inventory
operational
2. Label inventory items and storage locations
operational
5. Inspect returned items for RMA, returns, and repairs
operational
14. Receive incoming shipments of hardware, parts, and supplies
operational
18. Package outgoing shipments and arrange internal transfers
operational
25. Collaborate with procurement and operations teams to support overall site efficiency
operational
26. Collaborate with Site Operations teams to keep the warehouse running smoothly in a high-paced environment
operational
Job description
ABOUT xAI xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. ABOUT THE ROLE: As an Inventory Specialist at xAI, you will play a key role in maintaining the efficiency of our Site Operations warehouse. You will organize inventory, manage RMA processes, handle data entry, and ensure accurate tracking of assets to support our data center and infrastructure needs. You are detail-oriented, a quick learner, and excel at following procedures while identifying opportunities for process improvements. You will collaborate with Site Operations teams to keep our warehouse running smoothly in a high-paced environment. RESPONSIBILITIES: Organize and maintain the Site Operations warehouse area, including shelving, labeling, and optimizing space utilization. Manage Return Merchandise Authorization (RMA) processes, including inspection, documentation, and coordination with vendors for returns and repairs. Perform accurate data entry for inventory tracking, receipts, shipments, and asset management using internal systems. Conduct regular inventory audits, cycle counts, and reconciliations to ensure accuracy and minimize discrepancies. Receive, inspect, and log incoming shipments of hardware, parts, and supplies. Prepare and package outgoing shipments, including vendor returns and internal transfers. Maintain spare parts inventory and monitor stock levels to prevent shortages. Create and update documentation for inventory procedures and standard operating procedures. Assist in troubleshooting inventory-related issues and reporting discrepancies. Collaborate with cross-functional teams, including procurement and operations, to support overall site efficiency. BASIC QUALIFICATIONS: High school diploma or equivalency certificate 2+ years of experience in inventory management, warehouse operations, or a related field Experience with data entry and inventory tracking systems Familiarity with RMA processes and vendor coordination PREFERRED SKILLS AND EXPERIENCE: Experience in a data center or technology warehouse environment Proficiency with inventory management software (e.g., Oracle or similar systems) Strong organizational skills and attention to detail Ability to use basic tools for warehouse organization and minor assembly Knowledge of safety protocols in warehouse settings Excellent time management and prioritization abilities 2+ years of experience with structured cabling or hardware handling Basic computer skills, including Microsoft Office or Google Workspace Ability to work independently and as part of a team in a fast-paced setting xAI is an equal opportunity employer.